Send e-mails from SAP without limits
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Add-On xtMail Suite for SAP

Our Add-On xtMail Suite for SAP is a complete solution for sending your business documents directly from SAP.

The xtMail Suite offers very flexible configuration options for setting recipients, automatically inserting e-mail text depending on document data and adding additional attachments. In addition, all data can be revised by the user directly in the SAP business document.

The xtMail Suite can be used for many document types in SAP modules such as MM, SD, FI, QM or PP and is compatible with classic ECC as well as S/4HANA.

We would be happy to show you the solution in detail in a web presentation.

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Sending mail to any recipient

With the extensive recipient determination, you can send your e-mails to several recipients (normal, CC, BCC).

The automatic finding can be set very flexibly and the address can be taken over from numerous sources. In this way, you can also reach an e-mail to contact persons maintained in the customer or vendor.

If necessary, it is also possible to manually revise the recipients directly from the SAP document at any time.

The sender e-mail address can also be freely set.

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Subject and mail text as desired

Both the subject and the text of the mail can be freely defined via customizing and can be dynamically filled with placeholders. For this purpose, e.g. Data from the current document or the SAP user is available. Of course, all texts can also be stored internationally in several languages.

If necessary, the subject and mail text can also be revised from the SAP document in order to send the business partner important information directly in the text.

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Send additional attachments by e-mail

Through a comprehensive attachment determination, you can find additional attachments and have them sent automatically. It almost doesn't matter where these documents are originally stored, whether terms and conditions or technical drawings from the SAP material master - the documents are found as desired and transferred to the e-mail.

Attachments can also be revised in the dialog on request. Users can also attach ad hoc local files to the email.

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E-mail attachments from BOM explosion

If you work with bills of materials (BOM) in SAP, we can explode them on request and collect documents such as technical drawings from all materials in the BOM. So your supplier always has the current status.

If you work with very large BOMs, we also optionally check whether the currently released version of a document has already been sent to a supplier in the past and in this case do not resend the document.

A small selection of our customers ...

Since our foundation in 2011, we have been able to convince more than 50 customers of us.

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Screenshots

  • Direct integration into the SAP applications

    Direct integration into the SAP applications

  • Automatic finding and processing options for all e-mail data directly from the business document

    Automatic finding and processing options for all e-mail data directly from the business document

  • Cockpit transaction - if emails should not be sent automatically

    Cockpit transaction - if emails should not be sent automatically

  • Cockpit transaction - all important functions in one place

    Cockpit transaction - all important functions in one place

  • Sending in HTML format is also possible

    Sending in HTML format is also possible

  • Extensive setting options in customizing

    Extensive setting options in customizing

  • Settings are possible on many levels

    Settings are possible on many levels

  • Many options - for example, to find recipients

    Many options - for example, to find recipients

  • Many options - for example for finding an attachment

    Many options - for example for finding an attachment

  • xtMail Suite - Ready for S/4HANA

    xtMail Suite - Ready for S/4HANA

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xtMail Suite Cockpit for full control

Whether you want to send e-mails immediately when saving documents or manually at a later time is up to you. In the second case, we offer a cockpit transaction for handling all emails.

View all your upcoming emails, preview the print form again, revise the e-mail data if necessary and then send the mail with one click.

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Detailed shipping protocol

Even after your emails have been sent, you always keep an overview.

Via the cockpit or your own shipping protocol, which can also be accessed directly from a SAP document, you can see a history of all sent e-mails with the exact content.

If desired, the complete e-mail can also be stored in EML format in the generic object services.

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Handle many mail attachments

Do your emails contain too many individual attachments? With additional functions that can be conveniently adjusted in customizing, you can also pack your attachments into a ZIP file, which is then sent by e-mail.

If the e-mail contains several PDF documents, you can also automatically merge them into a PDF file (merge). The order in which this happens can also be determined via customizing.

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Can be used for many SAP document types

The xtMail Suite simplifies the sending of mail for many documents in SAP. And further integrations are constantly being added.

For example, send request for quotations, purchase orders, scheduling agreements, contracts, goods receipt documents or ERS credit memos in Purchasing (MM). In Sales (SD) you can send quotations, order confirmations, outbound or inbound deliveries, transports, billing documents.

In QM you can send your quality notifications to vendors or customers, or send work papers for PP production orders. Send FI payment advices, payment reminders or dunning notices.

Or connect the xtMail Suite to your own transactions via our API!

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Expandable according to your needs

If all these functions are still not enough for you, you can of course adapt the xtMail Suite to your needs.

Using numerous BAdI methods, almost every component of the e-mail can be influenced with its own programming.

Customize recipients, subject or mail text or add more attachments from external sources. There are (almost) no limits.

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Ready for SAP S/4HANA

Of course, the xtMail Suite is already available for SAP S/4HANA.

The switch to S/4HANA is still being planned? An upgrade is very easy, an implementation of the xtMail Suite in the classic ERP can be transferred to S/4HANA with little effort.

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Are your employees international? So are we!

The xtMail Suite is of course available in many languages. In addition to German and English, the dialogs for end users are also available in French, Italian, Spanish, Chinese, Slowak and more. All customizing dialogs are offered in German and English.

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We are happy to be there for you

We would be happy to present our solutions to you in detail in a web presentation. Also for all other concerns, you can also reach us directly at:

Or you can use our contact form.

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conlutio GmbH

Staarenbergstraße 64
D - 76703 Kraichtal

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SAP consulting and development since 2011