The add-on product xtMail Suite is a complete solution for e-mailing your business documents directly from your SAP software. xtMail Suite offers very flexible configuration options for setting recipients, automatically inserting mail text depending on document data, and including additional attachments. In addition, all data can be revised by the user directly in the document in the SAP software. xtMail Suite can be used for many documents in SAP modules like MM, SD, FI, QM or PP.
Send to multiple recipients
With the extensive recipient determination, you can send your e-mails to several recipients (normal, CC, BCC) and of course add e-mail addresses directly from the business document.
The sender email address can also be freely defined.
Use flexible subjects and mailbodies
The subject and mail text can be individually defined via profiles in Customizing and dynamically filled with placeholders. The texts can be changed by the user for each email if necessary. Of course, all texts can also be maintained internationally in several languages.
Add additional attachments
Documents that have been attached in the material master, and attachments stored in the generic object services or the Document Management System can be included as an attachment to the email automatically.
Attachments can also be revised in dialog on request. Users can also attach local files to the email ad hoc.
Attachments from Material Master with BOM explosion
If you are working with bills of materials, we will resolve them on request and collect documents such as technical drawings from all materials in the parts list. So your supplier always has the current version.
If you work with very large parts lists, we also optionally check whether the currently released version of a document has already been sent to a supplier in the past and in this case do not resend the document.
Direct integration into the SAP applications
Automatic finding and processing options for all e-mail data directly from the business document
Cockpit transaction - if emails should not be sent automatically
Cockpit transaction - all important functions in one place
Sending in HTML format is also possible
Extensive setting options in customizing
Settings are possible on many levels
Many options - for example, to find recipients
Many options - for example for finding an attachment
xtMail Suite - Ready for S/4HANA
Work with an easy cockpit for all your e-mails
If you do not want to send your e-mails automatically, you can see all documents pending at a glance, using our cockpit transaction. From here it is possible to maintain the e-mail data and you can send the e-mail with one click. The history of sent e-mails can also be viewed here.
Stay on top of things
Every email sent by the extension is logged. This allows you to check at any time what version of a document was sent to whom. The log includes the time the email was sent, the recipient list, a summary of the additional attached documents, as well as the email text.
Too many attachments?
Do your emails contain too many individual attachments? You can also pack your attachments into a ZIP file, which will then be sent by email. On request, only the additional attachments can be packed in a ZIP file.
If the email contains several PDF documents, you can also automatically merge them into a PDF file. The order in which this happens can also be defined in Customizing.
Can be used for many SAP documents
Send request for quotations, purchase orders, scheduling agreements, contracts, goods receipt documents or ERS credit memos in Purchasing (MM). In Sales (SD) you can send quotations, order confirmations, outbound or inbound deliveries, transports, billing documents.
In QM you can send your quality notifications to vendors or customers, or send work papers for PP production orders. Send FI payment advices, payment reminders or dunning notices.
Or connect the xtMail Suite to your own transactions via our API!
Are your employees international? We also!
The xtMail Suite is of course available in many languages. In addition to German and English, the dialogs for end users are also available in French, Italian, Spanish, Dutch, Chinese, Japanese and more. All customizing dialogs are offered in German and English.
Expandable according to your needs
If all of these functions are still not enough for you, you can of course adapt the xtMail Suite to your needs. Using numerous BAdI methods, almost every component of the email can be influenced with its own programming. Adjust recipient, subject or email text or add additional attachments from external sources. There are (almost) no limits.
Ready for S/4HANA
Of course, the xtMail Suite is already available for S/4HANA.
Are you planning to switch to S/4HANA? An upgrade is very easy, an implementation of the xtMail Suite in classic ERP can be migrated to S/4HANA with little effort.